The five members of the Board of Directors are elected by the condo owners to run the association and manage condominium property, with the assistance of a Property Manager. Condo owners rely on the Board to resolve community problems. Directors are obligated to act in their official capacity in the best interests of the association. The Board also works to foster a sense of community among the residents through adequate communications and social events.
The first priority for the Board of Directors is to carry out its duties in accordance with state law and the By-Laws, Master Deed and Rules and Regulations of Woodlands South (the “Governing Documents”). The directors are responsible for enforcing the Governing Documents uniformly and fairly. That responsibility entails reviewing complaints, deciding if the Governing Documents have been violated, and, imposing fines, if necessary, on owners who have failed to comply with those documents. If it is necessary to change or revise the Governing Documents, that’s also the Board’s responsibility.
The responsibilities regarding maintenance, repairs and replacement are defined in the Governing Documents. In general, the Condo Owners’ are responsible for the interior of their units while the Board of Directors is responsible for the buildings’ exterior, roads, sidewalks, driveways and the landscaping of the common areas of the Association. See the Maintenance Matrix. The board must arrange for regular inspections and maintenance and, if multiple repairs are necessary, they must set priorities for problems that need fixing addressing first. When projects are put out to bid, the directors must review the bids and pick the best one. Woodlands South uses a Manager to deal with such issues, but the ultimate legal responsibility goes back to the Board.
The Board of Directors is responsible for the financial affairs of the Association. They are tasked with reviewing the budget and setting annual dues. The directors must take action against owners who don’t pay including assessing fines and pursuing legal remedies, if necessary. Furthermore, the Board is responsible for investing the Association’s reserve funds without unnecessary risk and insuring that the reserve funds are sufficient to meet future anticipated needs of the Association. Although the Finance Committee assists the Board in these efforts it is ultimately, the Board’s responsibility.